As more companies turn to Salesforce to safeguard sensitive information, tools like Salesforce Shield come into play. Salesforce Shield is all about providing transparency, auditing capabilities, and advanced data protection.
Whether you need to monitor user activity, track changes to your data, or encrypt sensitive information, Salesforce Shield has your back! In this guide, we’ll talk about all aspects of Salesforce Shield, including how you can best use it. This will help you stay ahead of the curve and fortify your Salesforce environment with ironclad protection.
Let’s dive in!
What Is Salesforce Shield?
Salesforce Shield, a powerful trio of security and compliance features, is designed to enhance the safety of your Salesforce platform. Thanks to its AES256-bit encryption, it helps organizations like yours safeguard their sensitive data and meet regulatory requirements.
What’s more, Salesforce Shield enables you to take full ownership of your data security, maintaining the integrity and confidentiality of your information. The main components of Salesforce Shield include Event Monitoring, Field Audit Trail, Platform Encryption, and Transaction Security.
Now that we have a basic understanding of what Salesforce Shield is, let’s explore each component in more detail and understand how they can benefit your organization.
Each piece of Salesforce Shield brings its own unique set of abilities that team up to boost the security of your central platform. Here’s how they do it:
Firstly, Event Monitoring gives you a clear view of user actions on your Salesforce platform. It helps you oversee events like logins, data exports, report access, and more. By using Event Monitoring, you can learn about user behavior, spot potential security issues, and catch any unauthorized data access.
Field Audit Trail allows you to keep a close eye on changes to your data. It records every tweak to specific fields, including who made changes, when it happened, and the before-and-after values. By tracking data changes, you can easily spot any unauthorized adjustments and take the proper steps.
Platform Encryption as a whole allows you to lock up sensitive data (such as customer info and financial data) stored in your Salesforce platform. It ensures that, even if the wrong people or APIs see your data, it stays gibberish to them. It works with many standard and custom fields, giving you the flexibility to lock up essential data.
Finally, Transaction Security lets you make custom security rules to control what happens during user actions. You can set rules and conditions that trigger actions like blocking or alerting users when specific criteria are met. This way, you prevent unauthorized access, enforce data protection policies, and follow industry regulations.
Now, on to the benefits of using this powerful suite of features!
Why Use Salesforce Shield?
Firstly, Salesforce Shield delivers phenomenal levels of data protection. It comes with advanced features, such as encryption, user activity monitoring, and data change tracking. When you encrypt sensitive data and keep an eye on user actions, you ensure your information stays confidential, intact, and available when you need it.
Similarly, you’ll be able to actively monitor user activity, identify security risks, and enforce custom security policies. This gives your security posture a helping hand while lowering your risk of data breaches.
Secondly, we’re all thinking about regulatory compliance, and for a good reason. Depending on your industry, you’ll also need to be compliant with specific directives. In this sense, Salesforce Shield gives you a helping hand through tools like event monitoring and field audit trails. Not only do these features practically help you maintain the security of your Salesforce environment, but they’re also proof of your compliance.
As you use Shield, you’ll see exactly how users behave, how your data changes, and if there have been any security events. After all, if you can’t see it, you can’t control it – and Salesforce Shield puts the control back into your hands with increased transparency.
Finally, Salesforce Shield’s customization options address your organization’s unique security and compliance requirements. Encrypt specific fields, track changes to critical data, and enforce custom security policies seamlessly!
The Main Use Cases
In the healthcare field, safeguarding patient information is crucial. Platform Encryption is the go-to feature for encrypting sensitive patient data, ensuring its confidentiality. Plus, the Event Monitoring tool helps keep an eye on who’s checking out patient records, making sure organizations comply with HIPAA regulations.
In the world of financial services, properly managing sensitive customer data, especially financial info, is paramount. Salesforce Shield, with its Platform Encryption and Field Audit Trail, helps you encrypt customer account details and track changes to financial records.
Similarly, retail and eCommerce companies also handle a ton of customer data, including payment credentials. If you’re in the space, you can use Salesforce Shield’s Platform Encryption and Transaction Security to guarantee secure handling, block unauthorized access, and meet PCI-DSS requirements.
Finally, government agencies and public sector organizations deal with sensitive citizen data and follow strict privacy rules. Features like the Field Audit Trail and Event Monitoring are phenomenal for tracking data changes, monitoring user activity, and proving compliance.
A Step-by-Step Guide to Implementing Salesforce Shield in Your Organization
First, define your organization’s security and compliance requirements. Identify the areas where you need enhanced data protection, monitoring, or auditing capabilities, so you know which features to focus on.
Then, develop a detailed implementation plan. Outline the necessary steps, resources, and timeline for deploying Shield. Consider your policies and processes on data classification, encryption key management, and user access controls. This will help you minimize any potential disruptions!
When working with your developers, admins, or partners on configuring Salesforce Shield, make sure you also handle the following:
- Set up encryption policies
- Define auditing rules
- Consider creating custom security policies (if needed)
Typically, we recommend following Salesforce’s official documentation so you don’t miss a beat! Once you’re ready, thoroughly test and QA all the implemented features. Look for any gaps, problems with the process logic, and any potentially disrupted workflows.
Finally, make sure your users are familiar with the new security features, understand their responsibilities, and know how to use the features. Training is vital, but you should keep your team in the loop from the first time you start considering the implementation. They’re the ones who can help you spot any gaps or inefficiencies before you dive in.
Shield is immensely practical, but there are rules to making the most of it. Here are a few tips our team, clients, and partners swear by:
- Regularly review and update security policies – Make sure your policies reflect changes in regulations, industry standards, and organizational requirements. This keeps your Salesforce CRM and platform protected against any new threats.
- Monitor user activity consistently – Assign the responsibility to the right person and ensure you regularly check user activity. The Event Monitoring feature makes this straightforward. Yes, the task will take time, but it’ll be worth it when identifying potential security risks and new training areas.
- Perform regular data audits – Audit your data regularly with the Audit Trail feature. You’ll check data changes, spot any unauthorized alterations, and work on ways to maintain your data integrity.
- Encrypt your sensitive data – Don’t let your sensitive data fall by the wayside. Instead, use the Encryption feature and lock it up at rest. Even if it gets compromised, it’ll be unintelligible.
- Stay informed – Finally, stay up-to-date on the latest Salesforce changes and features. This helps you make the most of Salesforce Shield and take advantage of any new security improvements.
At the end of the day, implementation is just one part of your security environment. The rest is up to you and your team: are you taking security seriously enough? If so, Salesforce Shield will help you tackle the technical things while you proactively consider other measures to protect your organization and your customers.
Challenges and Considerations
While these features are beneficial, they can slow down certain operations. It’s a good idea to check and test how these features affect performance before you put the platform in place to make sure you’re not settling for a sub-optimal implementation.
Also, nailing down the right key management is essential when using Platform Encryption. You should develop a solid plan for key management that includes safe key storage, rotation, and who gets access.
As far as money goes, Salesforce Shield is an extra add-on to your regular Salesforce subscription, and it might bring extra costs. Think about the financial side of things and include it in your budget planning!
Salesforce Shield vs. Other Security Solutions
When it comes to securing your Salesforce platform, you’ll find different security options out there. So, how does Salesforce Shield compare to others? First, Salesforce Shield fits right into the platform, so you don’t need extra add-ons. It wraps up a bunch of security and compliance features in one package, so you don’t need different apps.
Salesforce also continuously updates Shield to keep you protected against new threats as they occur, so you don’t have to worry about being affected because of an unpatched vulnerability. And while other security options may do similar things, Shield is different because it fits right in, covers the main bases, and comes from experts.
It’s one of the best options for keeping your Salesforce configuration safe!
Safeguard Your Data
When it comes to safeguarding your Salesforce data, Shield is the best security solution. After all, it’s the only one that comes straight from the source. By following best practices and implementing the proper steps, you can make sure that your data stays protected, your Salesforce environment is secure, and your company remains compliant!